AI Tools and Shortcuts: The New Era of Workplace Efficiency
At COMMpla and Trust-IT Services, we actively explore how AI can be integrated to enhance our workflows, optimise processes, and deliver added value to our projects.
In December 2024, we gave room to the first Trust-IT’s “Unconference”, a unique opportunity for our team to come together, share ideas, and focus on improvement and innovation. One of the topics covered was improving work efficiency by exploring AI tools and learning shortcuts across various applications to optimise our workflow.
In an era where time is increasingly precious, professionals are turning to artificial intelligence and keyboard shortcuts to improve their daily processes. A recent analysis[1] reveals that workers can reduce time spent on repetitive tasks by 50-70% by strategically implementing these modern tools.
The Productivity Crisis
Many professionals today echo a familiar refrain: “I’m always under pressure,” or “I can’t complete all my tasks.” The traditional workplace environment, characterised by manual searches and standardised activities, has created a perfect storm of inefficiency. Long searches, repetitive tasks, and constant switching between applications decrease productivity and impact psychological well-being and job satisfaction.
The Digital Solution
The solution lies in a two-fold method: mastering keyboard shortcuts and leveraging AI tools. While seemingly simple, keyboard shortcuts can significantly reduce task switching time and decrease cognitive effort. The impact is immediate: what previously took minutes with a mouse can be accomplished in seconds with a few keystrokes.
The real game-changer, however, comes from the integration of AI tools:
- NotebookLM has emerged as a powerful platform for document organisation, offering automatic summaries and intelligent content linking.
- Claude 3.5 Sonnet provides advanced support for document preparation, text optimisation, and data analysis.
- Perplexity delivers precise, contextual searches and thematic insights, transforming how professionals conduct research.
Real-World Impact
The numbers speak for themselves. Tasks that once took hours to complete are now completed in a fraction of the time. For example, manual research tasks, which traditionally took around 30 minutes, can now be completed in just 5 minutes with the help of AI. Similarly, report writing, which used to take up to three hours, has been reduced to just one hour with AI support. These improvements highlight the transformative power of AI in enhancing productivity and efficiency.
The Human Factor
While technological solutions are at the forefront, the human element remains indispensable. AI is not intended to replace human creativity but to complement it, working alongside human critical thinking and experience to enhance the impact of what we deliver. Professionals who have successfully integrated these tools often report notable improvements in their work lives. Common testimonials from those who have embraced these changes include statements like, “I manage everything with calm,” and “I have reduced my work stress,” reflecting the positive effects AI can have when used in tandem with human expertise.
Looking Forward
The future of productivity lies in a strategic approach to adoption. Experts recommend starting with small goals, gradually learning about available tools, and personalising AI assistants to specific needs. Regularly assessing effectiveness and staying current with new developments ensures continued optimisation of workflow processes.
As organisations continue to navigate the challenges of modern work environments, integrating AI tools and efficient shortcuts isn’t just about saving time — it’s about creating a more sustainable and satisfying work experience for professionals across industries.
At COMMpla, we are excited to lead the way into this new era of work, where innovation drives success and efficiency is at the heart of everything we do.
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